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This solution is a virtual timeclock that allows you to “punch in” and “punch out” when you work on jobs. It automatically calculates the amount owed, based on the hourly rate you specify. You can also enter line items for your expenses, credits, and payments. Your virtual timesheets can be printed as invoices or saved as pdf files for your clients. The new versions add the ability to generate estimates for jobs.


Allegro Timeclock (Freelance Edition) 3.1$49.99
This bundle contains versions of the solution in fmp12 format for use with FileMaker 12 and fp7 format for use with FileMaker 11. All versions are fully functional, except for the fact that they do not allow you to make changes to the layouts, tables, scripts or relationships. This software is intended for a single user on a single computer. It cannot be shared on a network.
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Allegro Timeclock (Small Business Edition) 1.1 NOW ONLY $49.99
Originally sold for $99.99. This bundle contains versions of the solution in fmp12 format for use with FileMaker 12 and fp7 format for use with FileMaker 11. All  versions are  fully functional, except for the fact that they do not allow you to make changes to the layouts, tables, scripts or relationships. This version is intended for small businesses with multiple employees. It is designed to be shared on a network, using FileMaker Server.
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Demo - read only copies in fp7 and fmp12 format.
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F E A T U R E S

Allegro Timeclock is powerful, yet easy to use. The standard FileMaker menu has been streamlined. Difficult or potentially dangerous commands have been hidden. Others have been enhanced to do more with fewer steps. Navigation has been simplified.

NEW - The latest updates include an International version of Allegro Timeclock in both file formats, which use no currency symbol. The original versions use a dollar sign ($) for all monetary fields.

The user interface is divided into four main tabs:

Contacts - where you can store information about each of your clients, suppliers, etc.
Estimates - where you can estimate a job
Invoices - where you can log hours and other expenses, and also generate invoices
Help - where you can customize Timeclock and get instruction on how to use its features

The need for searching for records has been greatly reduced. Navigation Panes on the left side of each tab let you easily find, filter and sort the most commonly needed records. When you click on a record in a Navigation Pane, it appears in a Detail Pane on the right. Every client is automatically linked to his estimates, invoices, and notes. Clutter is kept to a minimum by allowing you to archive old records and restore them in one step, if needed.

Click the thumbnails below for screenshots (will open in new window):

Each Contacts record represents one person or organization. They are listed in the Navigation Pane, on the left side of the screen. Clicking on a contact name brings up his record in the Detail Pane, on the right. A contact may have a billing address, a shipping address, and a virtually unlimited number of representatives.
Contacts can have a virtually unlimited number of phones and extensions. You may store one general e-mail address per organization and one personal e-mail address for each of its representatives. If your e-mail client is supported by FileMaker, a button allows you to send messages right from the Contact record.
The History table allows you to keep a record of your phone calls, meetings, and other interactions with a contact. The list is automatically sorted by date and time, with the most recent records appearing at the top of the list.
A free form Notes field is also provided for each record. It can hold plain or formatted text. This is a good place to store information about a contact that doesn't fit anywhere else.

If you have entered the contact's URL in the Website field, the Web subtab will allow you to view it from within Timeclock. If you leave the Website field blank, you will see the results of a Google search on the Company name instead. Radio buttons allow you to switch between this and Google maps of the contact's addresses.

You can view a contact's estimates, invoices, and payments from the Billing subtab. This is much faster and easier than searching in the Invoices Tab (see below). The contact's current balance is also displayed. A "Report" button allows you to print a client's billing history (all invoices and payments) for any date range you specify.

Timeclock allows you to archive old estimates, invoices, and payments. You may wish to do this at the end of a job, or at the end of the year. The "Unarchived" subtabs show only the records that have not been archived. The "All" subtabs show both archived and unarchived records. (This does not effect your reports, which can include both archived and unarchived records.)

By popular request, this new version of Timeclock allows you to generate estimates. Estimates can include labor costs and materials (expenses). Like Invoices, Estimates can be printed or exported as pdf files.
Invoices and Estimates can include comments that appear on the document you give to your customers, as well as notes that remain private.
The Invoice Tab functions like a virtual timeclock. You "punch in" and "punch out" with the buttons at the bottom of the page. The date and time are entered automatically, but can be modified if you wish to round the figures up or down. You can create timesheets for any contact that you have marked as a "CLIENT" on the Contacts tab. The contact's addresses are automatically entered when you print an invoice or export it to a pdf file.

Your timesheets become invoices when printed. The "Punch In" and "Punch Out" buttons create the line items. The "+" button in the upper right corner of the grid is used to enter payments, credits and other adjustments. One timesheet may represent a single day or multiple days. You can also link Estimates to Invoices.

You can link one estimate to any number of invoices, or link a single invoice with multiple estimates. In the latter case, Timeclock will prevent you from using the same Estimate Number twice. Estimates are always filtered by the invoice's contact, so there is no danger in assigning one client's estimate to the invoice of another.
Allegro Timeclock has an integrated Help system that explains its features in more detail. It is also linked to an HTML page on the Internet that you can check for additions, corrections, and update notices.
The Setup layout allows you to customize your estimates, invoices, and labels with your business logo and contact information.


THE FOLLOWING FEATURES ARE INCLUDED IN THE SMALL BUSINESS EDITION ONLY:
When you login as an employee, you will see a simplified timeclock interface. Only your own unpaid hours are shown. You can punch in and out, but you cannot change the dates and times. You can log out to allow another employee to login.
The administrator and managers see an interface similar to the Freelance Edition. The Invoices tab has a column with employee numbers identifying the person who created the row. Dates, Times, Employee numbers and descriptions are editable. This allows managers to correct mistakes, such as an employee forgetting to punch in or out.
A payroll tab, available only to the administrator (and optionally to managers) has a record for each employee and all his unpaid hours.
Clicking the Pay button (or the "+" button) creates a record of each paycheck and updates the list of unpaid hours. Taxes are computed based on rates that you can assign on the Help Setup screen.
Any paycheck can be voided by clicking the trash can icon on a row. This also marks all the hours associated with that check as unpaid and restores them to the list.
You can archive checks, to keep the list to a manageable size. Checks can be unarchived simply by marking a checkbox.
You can also add any number of payroll notes to an employee's record.


If Timeclock doesn't suit your needs, you can hire Allegro Data Solutions to modify it or build a similar solution tailored to your particular business needs.


I N S T A L L A T I O N

The Allegro Timeclock zip file archive contains a FileMaker 11 (fp7) file and a FileMaker 12 (fmp12) file. Simply save the appropriate version to your desktop and click on it to start FileMaker. You can also open it from within FileMaker. To host the Small Business Edition, follow the directions in the FileMaker Server manual.


R E Q U I R E M E N T S

FileMaker Pro 11 or 12 and a PC or a Mac that meets the minimum hardware requirements for the version of the operating system that you are using. The appropriate FileMaker Server version is required to share Allegro Timeclock Business Edition on a network.